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Change of Name Surname in NSO Birth Certificate – Fees, Documents required, Forms, Where to File and steps to undertake

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If you are looking to change your NSO birth certificate name either for reasons of wrong spelling, typographical error, technical error, change name, change surname and the like, below is a complete guide on how to do that. Please note that we have included the sources where you can find these information because we took it from the official website of the NSO.

I have also enumerated the different requirements for typographical error correction below as well as the source where we found the information. I hope this helps Pinoys having the same problem as my nephew, the reason why I took some search using Google to find out more information regarding National Statistics Office (NSO) or Census problems as stated above in my title.


Republic Act 9048
Act Authorizing the C/MCR or Consul General to Correct a Clerical or Typographical Error in an Entry and/or Change of First Name or Nickname in the Civil Register Without Need of a Judicial Order

WHAT IS REPUBLIC ACT 9048?

Republic Act (RA) 9048 authorizes the city or municipal civil registrar or the consul general to correct a clerical or typographical error in an entry and/or change the first name or nickname in the civil register without need of a judicial order.

RA 9048 amends Articles 376 and 412 of the Civil Code of the Philippines, which prohibit the change of name or surname of a person, or any correction or change of entry in a civil register without a judicial order.

President Gloria Macapagal-Arroyo approved the act on 22 March 2001. With the law taking effect on 22 April 2001, the Civil Registrar-General promulgated Administrative Order No. 1 Series of 2001, which was published in the newspaper in August that year.

WHAT CORRECTIONS CAN BE MADE BY RA 9048?

RA 9048 allows these corrections:

correction of clerical or typographical errors in any entry in civil registry documents, except corrections involving the change in sex, age, nationality and status of a person.

(A clerical or typographical error refers to an obvious mistake committed in clerical work, either in writing, copying, transcribing, or typing an entry in the civil register that is harmless and innocuous, such as a misspelled name or misspelled place of birth and the like, and can be corrected or changed only by reference to other existing record or records.)

change of a person’s first name in his/her civil registry document under certain grounds specified under the law through administrative process.

WHAT ARE THE CONDITIONS UNDER RA 9048 THAT THE PETITIONER NEEDS TO COMPLY WITH?

(1) The petitioner finds the first name or nickname to be ridiculous, tainted with dishonor or extremely difficult to write or pronounce;

(2) The new first name or nickname has been habitually and continuously used by the petitioner and he has been publicly known by that first name or nickname in the community; or,

(3) The change will avoid confusion.

WHO MAY FILE THE PETITION?

Whether it is for correction of clerical or typographical error, or for change of first name, the petition may be filed by a person of legal age who must have a direct and personal interest in the correction of the error or in the change of first name in the civil register.

A person is considered of legal age when he is eighteen years old and above. Thus, a minor (less than eighteen years old) cannot by himself file a petition, either for correction of clerical or typographical error or for change of his first name.

Only the following persons are considered to have a direct and personal interest in the correction of clerical error or change of first name:

Owner of the record that contains the error to be corrected or first name to be changed

Owner’s spouse, children, parents, brothers, sisters, grandparents, guardian, or any other person duly authorized by law or by the owner of the document sought to be corrected.

WHAT SHOULD BE THE FORM AND CONTENT OF THE PETITION?

The petition, whether it is for correction of clerical error or for a change of first name, should be accomplished properly and in the prescribed form. Section 5 of RA 9048 and Rule 8 of Administrative Order No. 1, S. 2001 require that the petition should be in the form of an affidavit, hence, it should be subscribed and sworn to before a person authorized to administer oath.

Basically, the petition must contain the following facts or information:

Merits of the petition
Competency of the petitioner
Erroneous entry to be corrected and proposed correction; first name to be changed and the proposed new first name

WHAT SUPPORTING DOCUMENTS ARE REQUIRED FOR CORRECTING A CLERICAL OR TYPOGRAPHICAL ERROR IN A CIVIL REGISTRY DOCUMENT?

The petition shall not be processed unless the petitioner supports it with the required documents. The supporting documents should be authentic and genuine, otherwise, the petition shall be denied or disapproved pursuant to Rule 5.8 of Administrative Order No. 1, S. 2001. The following supporting documents are admissible as basic requirements:

Certified machine copy of the certificate containing the alleged erroneous entry or entries

Not less than 2 public or private documents upon which the correction shall be based. Examples of these documents are the following: baptismal certificate, voter’s affidavit, employment record, GSIS/SSS record, medical record, school record, business record, driver’s license, insurance, land titles, certificate of land transfer, bank passbook, NBI/police clearance, civil registry records of ascendants, and others.

Notice and Certificate of Posting

Certified machine copy of the Official Receipt of the filing fee

Other documents as may be required by the City/Municipal Civil Registrar (C/MCR)

WHAT ARE THE SUPPORTING PAPERS FOR CHANGE OF FIRST NAME?

As in the case of correction of clerical error, no petition for change of first name shall be accepted unless the petitioner submits the required supporting papers, as follows:

All the documents required of the petitioner for the correction of clerical error shall also be required of the petitioner for change of first name.

Clearance from authorities such as clearance from employer, if employed; the National Bureau of Investigation; the Philippine National Police; and other clearances as may be required by the concerned C/MCR.

Proof of Publication. An affidavit of publication from the publisher and copy of the newspaper clippings should be attached.

HOW MUCH IS THE FEE IN FILING A PETITION?

The C/MCR and the District/Circuit Registrar (D/CR) are authorized to collect from every petitioner the following rates of filing fees:

One thousand pesos (P1,000.00) for the correction of clerical error

Three thousand pesos (P3,000.00) for the change of first name

In the case of a petition filed with the Consul General (CG), the fees are the same for all Philippine Consulates. The fees are the following:

Fifty U.S. dollars ($50.00) for the correction of clerical or typographical error

One hundred fifty U.S. dollars ($150.00) for the change of first name

A migrant petitioner shall pay an additional service fee to the Petition Receiving Civil Registrar (PRCR).

This service fee shall accrue to the local treasury of the PRCR.

Five hundred pesos (P500.00) for correction of clerical or typographical error

One thousand pesos (P1,000.00) for change of first name

WHERE SHOULD THE PETITION BE FILED?

The general rule is that petition shall be filed with the Local Civil Registry Office (LCRO) where the record containing the clerical error to be corrected or first name to be changed is kept. Included in this general rule is the case of the Office of the Clerk of Shari’a Court where records of divorces, revocations of divorces, conversions to Islam are kept and where some Muslim marriages are registered.

However, in case the petitioner is a migrant within or outside the Philippines, meaning his present residence or domicile is different from where his civil registry record or records are registered, he may file the petition in the nearest LCRO in his area. His petition will be treated as a migrant petition.

source: http://www.census.gov.ph/data/civilreg/primerra9048.html


10 Steps to be undertaken in the correction of an entry in a civil registry document

1. Contact a lawyer who will prepare the Petition for correction of entry.
2. Lawyers shall file the Petition in the Regional Trial Court. The fee for filing the Petition in the Regional Trial Court is P160.00.
3. The Petition will be raffled and assigned to a branch of the Regional Trial Court.
4. The assigned Regional Trial Court shall issue an Order for the publication of its Order in a newspaper of general circulation for three consecutive weeks. Fee for publication varies.
5. The Order contains the date of the first hearing.
6. During the first hearing, the lawyer will present compliance of the jurisdictional requirements like publication of the Order in a newspaper of general circulation.
7. After establishing compliance with jurisdictional requirements, the petitioner will be presented in Court to testify. The Court may assign the Clerk of Court to receive evidence.
8. During the hearing, it is possible that an oppositor may appear contesting the Petition. If no oppositor appears, the Clerk of Court will receive the petitioner’s evidence.
9. After presentation of evidence, the Court will rule on the Petition.
10. If the decision is favorable, the Court will order the Office of City Registrar to correct the entry in the civil registry document (birth/marriage/death certificate of the petitioner).

source: http://www.census.gov.ph/data/civilreg/ten_steps.html


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21 Responses to “Change of Name Surname in NSO Birth Certificate – Fees, Documents required, Forms, Where to File and steps to undertake”

  • Jessa Marie S. Diesta says:

    How do i get a copy of Marriage Contract of my grandparents?

  • Teoderico Calderon Jr. says:

    Good day!
    what suporting documents needed if im going to change my daughters surname to my surname?and how much fees will i settle?

  • malou morales says:

    good day !
    Sana po matulungan nyo ang friend ko sa malaking concern na pinagdadaanan nya po sa kasalukuyan re her birth datus.
    Sa local birth cert copy nya po ang nakalagay po ay surname ng mother nya at wala pong middle name na nakalagay. Wala po name ng father na nakalagay at sa backside po ng local birth cert nya ay wala po acknowldgment ang both parents nya ( wala po names & signatures ).
    Ang status naman ng parents nya during that time ay “not married” since di pa naman po sila kasal. My friend was born in 1993 and her parents got married in 1995.
    All the while po ang gamit nya sa lahat ng docus nya sa school ay surname po ng father nya, at yu po ang pagkakaalam nya.
    Lumabas po ang malaking concern, ngayon po na kailangan nya na magcomply ng pre employment’s requirements. isa po dito ay ang pagkuha at pag apply ng E1 sa SSS to have her an SSS#. Pre-required po ang NSO birth para po makapag apply sya sa SSS. Ano po ang best-immediate solution para po makakuha sya ng nso copy? wala po sila perang pang asikaso if mangangailangan po ng financial fees.
    Waiting po for your immediate response regarding with this matter.
    God speed !

  • Rolyner Latoja says:

    I have read last month (August) the publishing of new R.A. which was signed by the Pres.Ninoy stated that we can also do the change of gender without the court trial. I just wanna ask what are the documents needed and the fees as well. Thank you very much…

  • Charlie says:

    Paano po gagawin ko, gamit ko ung surname ng mother ko, pero ang nakalagay sa birth certificate ai ibang pangalan at apelyedo ng tatay ko ang nakalagay. Ano po ba ang dapat kong gawin para mapalitan ang nasa birth certificate ko…

  • JOLINE C. BASI says:

    ask ko po kc nag double entry ung birth ng anak ko ano po gagawin

  • Ana says:

    Ano po puede gawin dito sa marriage contract, b-cert ng mga bata .. that time nagpakasal kami ni husband ang pagkaka alam namin ay Reynald ang real name nya, then yung anak ko na panganay at pangalawa ang name ng father nakalagay sa b-certificate nila ay reynald din. Late na namin nalaman na REY lang pala name nya sa b-certificate that time graduating na sya. Theres also CHED order na REY na ang gagamitin nya… so pano po gagawin sa ganitong cases para sa marriage contract at b-certificate ng mga bata.

    Need your advice. Thanks

  • rona burgos says:

    ask ko lang po kung paano papalitan ang surname ng baby ko,kase nde pa kme kasal ng father nya nung ipinanganak ko siya..pero ngayun kasal na kame

  • Beth Justo says:

    good morning!
    Pano po gagawin ko ang name ng mama ko sa birth certificate nya Fedila Castillo pero ang tamang name nya Adelaida Castillo,sa mga ibang documents nia po Adelaida ang nakalagay,kukuha po kasi ako ng NSO birth certificate nila baka po kasi ang lumabas Fedila,gusto kasi dala ko na ung suporting documents bago magpunta ng NSO ano po bang kailangan kong gawin para maayos ko po yan.thank you!

  • GINALYN LAXAMANA says:

    GOOD DAY PO…ASK Q LNG PO..NAGPAKUHA PO MOTHER Q NG BIRTH CERT. PO NYA S AKIN D2 S MANILA WRONG NAME PO ANG NKLAGAY, NG IPAPAAOS Q N PO SBI PO P CHANGE NME DAW PO KUNG SAN PO XA PINNGANAK, PAGKUHA PO NG SISTER Q S PROVINCE NMIN UNG NME PO NYA N GINAGMIT ANG NKLGAY PO PERO D2 S NSO QC AY IBA NK REGISTERED N NME…..IPAAOS DAW PO KUNG SAN XA PINNGANAK EH D2 PO S QC ANG NAGKMLI….PWEDE PO B D2 N PAAYOS? KC CL (NSO MAIN) ANG NAGKMLI…TNX PO…

  • ehra says:

    gud afernoon,

    tanong ko lng po kung sa province ka po ba nka register meron nrin po bang record un sa nso ? tsaka pag nag pa lte registion po ba mga mag kano magagatos at gaano katagal ung process at ano ung mga requirments na kailangan ?

    tnx

  • badeth says:

    hi po!!
    ask q lang po kung magkano po ang cost pag pinalitan q ung surname ng anak q surname q tnx po

  • angelita says:

    gud pm po, ano po ang mga kakailanganing documents para magamit ng anak ko ang surname ng father nya ngayong kasal na po kami?

  • Rica says:

    Hi,

    pls help me, i have two(2) birth certificates, first i was registered with my mother’s surname bec. my parents is not yet married but when they get married they file it using my father’s surname, all my documents im using my father’s surname but when i get birth cert. in NSO i found out that my surnme is abad which is my mother’s surname, what will i do?pls help me

  • Cristine B.Borromeo says:

    Good day. Can i ask something.my son bc he is using my surname. Without middle initial. Hoe can i put his middle initial in his bc.thank

  • Maricon Apostol says:

    Hi po pweede po ba magtanong kung anong requirements po ang dapat ko gawin ditto sa Place ko habang nadito pa po ako sa labas , ng ikasal po kasi ako dito nakuha po naming ang marriage contract naming kaya lang di pa po ako nakapag change name sa surname ng husband ko, pauwi po ako next week diyan sa Pinas at diyan ko po pababago ang Surname ko ano ano po ba ang dapat kung gawin o dalhin na documents maliban sa marriage certificate ko?, para ma e- in code po sa NSO ang marriage certificate ko at saka diyan na din po ako sa Pinas mag renew ng passport ko. Paano po mag pa register at ano po ang documents na kailangan ko?

    Salamat po sa site na to sana po reply nyo po ako at matulungan ng maaga.
    God Bless You us.
    Maricon

  • cecilia bandul says:

    february 8,2014 10:30 pm may tanong lang po sana ako may anak kasi ako naka apilyedo sa akin gusto ko sana i transfer sa apelyedo ng asawa ko mga magkano po ba ang gastosin
    thanks

  • Tina says:

    Gusto ko pong malaman kung magkano ang change of middle name kasi yung anak ko gusto kong palitan ang kanyang middle name at isunod sa apelyedo ko.Hindi po ba affected ito sa school record nya?

  • Miksie tradillo says:

    I know such person po na paiba iba ng edad sa birth certificate na kinukuha sa local municipal office. Nade detect po ba ito khit hindi ireport sa inyo? Concerned citizen lng po.

  • JEEHAN says:

    ITATANONG KULANG PO, ANONG REQUERMINT NG MAGPAPALIT NG FIRTS NAME AT MAGKANO PO KYA ANG MAGAGASTOS KO,

  • ROLAH GABAT says:

    GUSTO KO PO SANA PALITAN APELYIDO NG AKING ANAK SA PAGKADALAGA DALA PO KASI NIYA ANG APELYIDO NA KANYANG AMA ALA PA PO SYANG ISANG TAON NG INAMBANDUNA SIYA, NGAYUN PO AY MAY ASAWA NA KO AT KASAL PEDE KO PO BANG IPALIT APELYIDO KO SA PAGKADALAGA O KAYAY APELYIDO NG AKING ASAWA, NA SYANG DING NAKAGISNAN NIYANG AMA,, THANKS


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